Position: Data Entry Assistant
Location: Tanzania, Tanzania
Organization: African Union Commission – AUC
AU Values
• Respect for Diversity and Team Work • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing
Organization Information
• Reports to: Documentalist – Legal Division
• Directorate: Registry of the Court
• Number of Direct reports: 0
• Job grade: GSA 4
• Contract type: Fixed-Term position (African Governance Architecture Support Project)
• Location: Arusha, Tanzania
Purpose of Job
To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.
Main Functions
- Implementation of the digitization project for both judicial case files and administrative records.
- Liaise with Court Clerks and Legal Officers on prioritized cases for digitization
- Upload documents into the Knowledge Management System and AU Common Repository
Specific Responsibilities
- Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
- Upload final scanned judicial decisions in the African Union Common Repository
- Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
- Control the quality of the information captured in digital format and ensure confidentiality of classified information.
- Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
- Optimize /re-size big files to the required size in the Electronic case Management System.
- Perform any other duties as required.
Academic Requirements and Relevant Experience
- Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution.
- A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
- Computer literacy and Information Technology skills is essential;
- A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.
Required Skills
- Demonstrate professionalism;
- Demonstrated ability to handle complex archival issues
- Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
- Concentration and high level of accuracy;
- Respect for confidentiality and good public relations
- Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision;
- Good communication skills;
- Knowledge of International Organizations
- Conceptual, analytical, and innovative problem-solving abilities
- Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.
Core Competencies
- Teamwork and Collaboration
- Responsibility
- Learning Orientation
- Communicating with impact
- Functional Competencies
- Conceptual Thinking and Problem Solving
- Job Knowledge
- Drive for Results
- Innovation and taking initiative
TENURE OF APPOINTMENT:
Appointment to this post shall be based on a Fixed – Term contract for a period of one year. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.
GENDER MAINSTREAMING:
The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
The overall salary for this post shall be US$49,367.20 (grade GSA4, step 5 -International) per year, for internationally recruited staff, and US$ 18,679.28 (grade GSA4, Step 5 – Local) per year, for locally recruited staff. This global salary includes all allowances
Applications must be made not later than 28 March 2022.
Requisition ID: 989
NB: Candidates who previously applied for this position are encouraged to reapply through the aforementioned website.